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New Fax Order Form for Inmate Notary Services

We’ve created this fax cover sheet to help streamline inmate notary services for our clients and their families. You can also find this document under the “forms” section of our website.

If you would like to send over documents for us to take into a facility to notarize, please use this fax cover form.  You can either scan/email it over to us at signaturenow@gmail.com or send it to us by fax at 866-709-1172.  Please but sure to thoroughly fill out the fax cover sheet so we have all of the information we need to complete your signing. Once we receive this fax cover sheet along with your documents we will have a notary contact you to let you know what time your appointment is. The notary will also discuss payment and document delivery options with you at that time.


How do I get married at Santa Rita Jail?

Mobile Notary Group is a mobile notary and wedding business based out of Pleasanton, California.  With our current staff of notaries and wedding officiants we offer inmate wedding services to the following institutions: Santa Rita Jail, Glenn E. Dyer Jail, and FCI Dublin (women’s federal prison in Dublin).

We take pride in helping families and inmates through some of the most important decisions of their lives! There are many reasons people consider getting married to someone who is incarcerated.  Some marry to legitimize their children, for security, love, financial reasons, to be stationed closer to home, family visitations, and more.

If you would like more information on how to get married at Santa Rita Jail, or any other correctional facility we provide our services at, please visit our website for more information: www.mobilenotarygroup.com.

The first step in the marriage process is always to submit the wedding party form at the jail you would like to be married at (you request this from Inmate Services).  Submitting the wedding party form to the jail will put you in their wedding cue.  Getting a ceremony date could take up to 4 weeks, and sometimes, it takes longer.   Once you are in the wedding cue for the jail, you can contact us and submit a wedding order form to us (you must submit our wedding order form to us to be placed in our cue; it can be downloaded from our website under “order forms“).  You can also download it here. After you have submitted a wedding party form to the jail and a wedding order form to us, we will take care of the marriage process from you from start to finish. We are competitively priced and have did over 1000 inmate signings in Alameda County.

Our wedding services include the complete administration and coordination of your wedding between the jail, our notaries and wedding officiants.  This includes one of our notaries going out to the correctional facility to obtain both signatures for the marriage license form.  It also includes two visits from our wedding officiant.  The wedding officiant will first meet you at the County Clerk’s Office to pay for your marriage license (approximately $91) and to pick up and hold your license until your wedding date is received from the jail. The wedding officiant then meets you again (this could take 4 weeks or more) on your ceremony date with your witness(es).

Some Frequently Asked Questions

1. What if the inmate has a court date in the future and we are unaware if he/she will be there to get married.

If you order services with us and the inmate gets transferred to another jail, we will have a wedding officiant travel to that jail to complete your wedding.  We do not give refunds to our customers due to the unpredictability of the inmate’s status/court dates, etc. We have had many inmates get released and have completed their marriages outside of the jail.  Bottom line is, there are no refunds, once you submit a wedding order form to us and we start working on your marriage, you can only reschedule it, regardless of what happens to the inmate.

2. What if I need to get married ASAP (before a certain court date)?

You cannot schedule a notary visit around a court appointment.  We can always try to go in and get your document notarized before the inmate’s court date. We do not perform marriages during visiting appointments because it is prohibited by the Alameda County Sheriff/Santa Rita Jail. You have to submit a wedding party form, and your specific wedding date has to be approved, and you must get a background check along with your witness(es) in order to get married within the jail.

3. What if I only need to notarize the marriage license affidavit (Inability to Appear) form?

We do offer a standalone service for individuals who only need the marriage license notarized.  Please call us for rates.

4. What if I’ve been incarcerated before at Santa Rita Jail?

Santa Rita Jail does have the right to deny your wedding ceremony request if you have any convictions or have been an inmate there.

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How to write a statement for the notary (example)

If you are going to meet with the notary to have him or her notarize a statement from you, the “California Notorial Wording” should be included at the bottom of the statement.  Often times, this wording is not included in personal statements, and the notary can attach a “loose certificate” that includes the notarial wording.  I like to advise my clients about this, since some clients want the actual statement stamped as well.

If you write a statement, and you want the notary to stamp THAT document, it MUST contain “Calfornia Notorial Wording,” or the notary will not stamp the document.



Re:  Vehicle Release

To Whom it May Concern:

I, John Doe, give my wife, Jane Doe, authorization to pick up my vehicle from Drake’s Tow Yard in Livermore, California.  My car is a Toyota Camry, year 2010 with California license plate  #345yuN.

Thank you,


John Doe


State of California
County of _____________________________)

On _________________________ before me, _________________________________________ (insert name and title of the officer)

personally appeared ____________________________________________________, who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.

I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.

WITNESS my hand and official seal.

Signature ______________________________ (Seal)

California Notorial Wording, begins with “ACKNOWLEDGMENT”  Just cut and paste that after any statement you type up and the notary can stamp your document. If your statement does not contain this wording, then a loose certificate will be attached.

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Real Estate Signings

I just finished the longest real estate signing the other day, about 72 signatures or so. I wanted to put a post up reminding everyone that we are available for real estate signings around the East Bay area and surrounding SF Bay Area counties.  We also have notaries that speak Spanish and have high amounts of E & O insurance to fulfill title company requirements.

Thank you!
MNG – Mobile Notary Group

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East Bay Area Apostille Services

We offer mobile apostille services to businesses and individuals throughout the SF Bay Area.

Currently we have two options for Apostille Services. The first has a a 5-7 day turn around (regular service) and the second is a guaranteed turn around in 3 days (rush/expedited service).  Call us for pricing or visit our official website (link below).  We can also deliver your apostilled document internationally via FedEx if needed!

The Secretary of State’s office in San Francisco has closed due to budget cuts.  For the interim, we have arranged courier services for all of our customers.  Our couriers hand deliver and process documents in Sacramento at the Secretary of State’s Office, so regardless of your urgency, we can get your documents completed and to the place you need, on time and error free.

Pricing depends on how fast you need your document back and how many documents you need notarized and certified with an Apostille.

For more information about Aspostilles, visit our website at www.mobilenotarygroup.com or call us at 925-400-7192

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Santa Rita Jail Mobile Notary

We have conducted many signings at Santa Rita Jail, as well as Glen Dyer Jail.  Questions regarding forms, scheduling and fees should be directed to the telephone number or email below. Please have inmate’s PFN # and full first and last name ready when calling. Please contact us for other correctional facilities.

Book an appointment: 925-400-7192

Fax a document: 866-709-1172

Email a document:

Common Documents:

  • Marriage license documents
  • Property Release Statements 

        (for personal property and vehicles)

  • Powers of attorney
  • Passport issuance for minor
  • Real estate documents
  • Financial Documents
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Bay Area Apostille Services

M.N.G.’s Apostille Services

Do you have a document that needs a California Apostille or Certification prior to being sent internationally?  We provide a quick and painless Apostille service that can administer your documents in 3-5 days.

Why should you work with M.N.G.?
Sending documents internationally can be time consuming, complicated and costly if not done correctly.  It is important to choose entrust in one that will quickly and accurately administer your documents for Apostille or Certification.

Our services are always efficient or the return trip is on us.
Some services require you to travel to their office or possibly even put your document at risk by using courier services.  We pick up an drop off your documents each and every time.  Most Apostilles can be completed in 3 to 5 business days.  We also offer expedited service.

History of Apostilles

Apostille is a French word meaning certification.  It is commonly used in English to refer to the legalization of a document for international use under the terms of the 1961 Hague Convention Abolishing the Requirement of Legalization for Foreign Public Documents. Members of the conference adopted a document referred to as an Apostille that would be recognized by all member nations. Documents sent to member nations, completed with an Apostille at the State of CA level, may be submitted directly to the member nation without further action.

Documents sent to non-member nations requiring a Certification must then be transmitted to the Authentications Office of the Department of State in Washington, D.C.

Examples of common documents that require authentication:
Birth, marriage, and death certificates, power of attorney, notarized letter, statement, or affidavit, divorce degree, diploma, degree transcripts, passport, drivers license copy, adoption dossier, trademarks, corporation documents, etc.

(fees include notary fees, document processing, travel, FedEx and State fees)

Type of Document Apostille Service Fee
5-12 day turn around
Certified Birth/Marriage Certificate $135
Certified Divorce Decree $135
Death Certificate $135
Power of Attorney $135
School Transcripts, Diploma, Degree $135
Other notarized document $135
Adoption Dossier $450

Each additional document is $30.00
Expedited Services are also available $100 (3-4 days)


Discounts available for bulk signings

To order Apostille Services, please call 925-400-7192